Submit your completed research

A. Who may submit?

The repository is primarily intended for UCLM students who have completed and received the appropriate approval for their research manuscript.

Depending on University policy, eligible submissions may include:

• Completed undergraduate research;
• Completed thesis manuscripts;
• Completed capstone research;
• Approved research projects; and
• Other completed scholarly works authorized by the University.

The research should have been completed in accordance with the academic requirements of the student's program and applicable University research policies.

B. Step 1 — Register your account

Before submitting a manuscript, the student researcher must first register for a repository account. During registration, the student will be required to provide the necessary information, which may include:

• Student ID Number
• Complete Name
• Institutional/Student Email Address
• Academic Program
• College/Department
• Other required account information

C. Step 2 — Account verification

After registration, the student may be required to verify their email address or complete any verification process established by the repository.

Once the account has been successfully verified and activated, the student may log in using their registered credentials. Students are responsible for keeping their account credentials confidential.

D. Step 3 — Log in to the repository

After successful registration and verification:

1. Go to the UCLM Student Research Repository website.
2. Select Login.
3. Enter your registered credentials.
4. Access your student researcher account.
5. Navigate to Submit Research Manuscript or the corresponding submission function.
6. Follow the instructions provided by the system.

E. Step 4 — Prepare your manuscript

Before beginning the submission process, make sure that your research manuscript is complete and ready for repository submission.

The manuscript should be:

• Final and complete;
• Properly formatted;
• Approved through the appropriate academic process;
• Free from unnecessary personal or confidential information;
• Checked for plagiarism or academic integrity requirements, where applicable;
• Consistent with the final approved version of the research; and
• Saved in the file format required by the repository.

The researcher should also prepare the required bibliographic information, including:

• Research title
• Author/s
• Researcher's student ID number
• College
• Department
• Academic program
• Research adviser
• Academic year
• Abstract
• Keywords
• Other required metadata

F. Step 5 — Complete the online submission form

The student should complete all required fields in the online submission form. Researchers must carefully check all information before clicking Submit.

Particular attention should be given to:

• Correct spelling of authors' names;
• Correct research title;
• Correct adviser information;
• Correct college and program;
• Correct academic year;
• Correct abstract;
• Correct keywords; and
• Correct uploaded manuscript.

Once submitted, information may no longer be editable by the student depending on the repository's system settings.

G. Step 6 — Upload the completed manuscript

Upload the final approved research manuscript using the file format and file-size requirements specified by the repository. The uploaded file must correspond to the research information entered in the submission form.

Students should not upload:

• Draft manuscripts;
• Incomplete manuscripts;
• Unapproved manuscripts;
• Manuscripts belonging to another student or research group;
• Files containing unnecessary confidential information; or
• Files that violate copyright or intellectual-property requirements.

H. Step 7 — Researcher declaration and consent

Before final submission, the researcher will be required to read and acknowledge the repository's Researcher Declaration, Voluntary Submission, and Online Publication Consent.

I. Step 8 — Submit for review

After completing the required information, uploading the manuscript, and accepting the researcher declaration, click:

Submit Manuscript

The submission will then be recorded in the repository system. Depending on the University's workflow, the submission may undergo administrative or repository review before being made publicly available.

J. Step 9 — Review and approval

Submitted manuscripts may be reviewed to determine whether they comply with repository requirements.

The review may include verification of:

• Completeness of submission;
• Student and author information;
• Manuscript file;
• Required metadata;
• Academic completion/approval;
• Ethics documentation, when applicable;
• Copyright and intellectual-property considerations;
• Privacy and confidentiality requirements;
• Formatting requirements; and
• Compliance with repository policies.

A manuscript may be approved, returned for correction, placed on hold, restricted, or declined depending on the result of the review.

K. Step 10 — Online publication

Once approved for repository publication, the manuscript may be made available online through the UCLM Student Research Repository.

The published record may contain:

• Research title;
• Author/s;
• College;
• Academic year;
• Abstract;
• Keywords;
• Bibliographic information; and
• Full-text manuscript, subject to applicable access restrictions.

Once published, the research becomes part of the University's digital student research collection.

L. Before you submit — Final checklist

Before clicking Submit Manuscript, make sure that:

• I have registered using my valid student ID number.
• I have used a valid institutional/authorized email address.
• My account information is accurate.
• My manuscript is complete and final.
• My manuscript has received the required academic approval.
• The names of all authors are correct.
• The research title is correct.
• My adviser information is correct.
• The abstract and keywords are correct.
• The uploaded manuscript is the correct final file.
• I have removed unnecessary confidential or personally identifiable information.
• I have complied with applicable research ethics requirements.
• I have complied with academic integrity and plagiarism requirements.
• I have considered applicable copyright and intellectual-property requirements.
• All co-authors have been informed about the repository submission.
• I have read and understood the online publication and consent statement.
• I voluntarily agree to archive and publish my research through the UCLM Student Research Repository.

Need assistance?

For questions concerning:

• Account registration
• Manuscript submission
• Technical problems
• Research ethics
• Copyright and intellectual property
• Privacy and confidentiality
• Manuscript access or withdrawal
• Other repository concerns

please contact the University Research Center / designated UCLM Student Research Repository administrator through the official University communication channels.